The Create or Edit Scheduled Subject Visits or Events application allows Study Designers to create scheduled visit intervals per your defined protocol visit schedule.

The application is accessed from the Study Menu if the user has access to the corresponding Role Security Permission, Subject Record Page Design.

If this is your first study build, there is a pre-set example of a visit schedule already in place. You can begin by editing the current rows and then adding additional rows to the table as needed.

Fixed Scheduled Visit Intervals Columns Definitions:

  • Interval Name -  Name the Interval that will display in the subject records
  • Time Post Treatment - Amount of time the interval will occur after the interval indicated in column 6.
  • Visit Time Unit - Unit of time measurement (Days or Hours) applicable to the Time post-treatment in column 2.
  • Low Range of Visit Window - Acceptable time window prior to the targe time from column 2.
  • High Range of Visit Window - Acceptable time window beyond the target time from column 2.
  • Relative to Interval - The Interval which column 2 is calculated from. In other words, the dependency on the interval calculation.
  • Visit Date Form - Any interval which is relative to the current interval will also need to know which form specifically to calculate off of. 
  • Sequence - Set the order the Intervals display in Scheduled Visits/Event Forms Table.
  • Do not show date - Checking this box or indicating Yes will hide the date window for the corresponding visit. This is helpful in instances where a window is not applicable.
  • Included Forms - Forms that will be included and/or required in that particular interval.
  • Edit - Click Edit to edit any of the settings of that interval.
  • Delete - Click to delete the interval row.

2. Add new intervals (see item definitions above)

3. Clinical Studio offers two types of scheduled visit interfaces.  

  • The Traditional Type is a grid of all scheduled visits and the forms that need completion within each visit interval.  
  • The Single Interval Selection drop-down is a grid by interval and creates a listing of forms only for the interval selected.  This is useful if you have many visits in an interval or huge amounts of data in many forms in a data-intensive study.  It is more efficient in the performance of the site to only show forms per interval.