Checkbox Fields enable Form Designers to provide a number of fields from which multiple selections can be made.
Checkboxes are rendered in the Form Builder preview mode or on a form as a square box. If the checkbox has not been selected (or is deselected) it will be blank; if the checkbox has been selected, it will contain a checkmark as shown in the figure below.
A label describing each checkbox is normally displayed adjacent to the checkbox as shown in the figure above. A checkbox can be selected (or deselected) by clicking the mouse inside the checkbox field on the form.
When a Checkbox form field is dragged and dropped onto the Form Builder body/grid, the Checkbox Properties appear in the Toolbox as shown in the figure below.
The Field Name and Reporting Label properties available in the Data section for a Checkbox field are the same as those for a Text field. For more complete information about assigning a Field Name and Reporting Label, please see the Text Properties section above.
Field Name – The Field Name Property allows the Form Designer to define the Field Name stored in the database. All Field Names are capitalized by default. If a Field Name is typed in lower case, after the cursor is moved from the field, the text will automatically convert to upper case.
To define a Field Name, click in the text box next to Field Name, type in the desired name for the field and press the Tab or Enter key.
Reporting Label – The Reporting Label Property allows the Form Designer to designate an abbreviated name to be used for reporting and exporting of data.
ToolTip – The ToolTip field is an optional property that can be used at the field level to provide a “Tip” or “Help Message” explaining how to complete the field or provide a reason or explanation for the field. Clicking on the View/Edit link will display the Tooltip window. Using the Tooltip window, the Form Designer can type in the desired message which will be presented to the user completing form when hovering over the field.
Show in Log – The Show in Log checkbox should be selected if the form being created is part of a Log Form. Selecting this property for a Subject type form will show this particular field in the Log forms section displayed on the Subject Visits and Events Manager page accessed by selecting a Subject ID from the Subject Manager page (accessed from the Subject menu). Selecting this property for a Study type form will show this particular field in the Log Form displayed on the Study Forms page accessed from the Subject menu using the Access Study Related Forms… link. The Log Forms feature is only available for use on Subject and Study type forms created in the Study Form Builder.
Validations allow the Form Designer to define conditions that a field(s) value must meet (or not meet). Please refer to the Conditional Actions – Validation Help file for the complete instructions.
Required – This option will not work for checkboxes because of their nature. Checkboxes can only be checked or left unchecked. Either way, the user is answering the question, so requiring a checkbox is not a logical validation. However, a manual validation can be built to verify if it is checked.
Conditional Actions - View/Edit – Selecting the View/Edit link brings up the Conditional Actions dialog box and allows the Form Designer to create simple to complex edit checks (validations) for fields (and forms). The Conditional Actions dialog box can be used to: disable or hide fields (or forms) based on some criteria, produce edit checks (validations), display a popup message, compute a value, populate a field with a value based on some criteria and/or send an Email notification. Each field can contain multiple conditional actions. The number that precedes the View/Edit link indicates the number of conditional actions present on the field (or form). Please refer to the library of Conditional Actions help documents for complete instructions.
The Layout Properties enable the Form Designer to designate the exact location on the Form Builder body/grid where the Checkbox Field will be placed. The Layout properties allow the Form Designer to align various fields in a form so they are uniform when the form is rendered.
Left (pixels) – This field allows the Form Designer to designate where the left edge of the Checkbox Field will be located.
Top (pixels) – This field allows the Form Designer to designate where the top edge of the Checkbox Field will be located.