The Create or Edit Scheduled Subject Visits application allows Study Designers to create the view of the subject records by setting scheduled visit intervals. The figure below shows a subject's visit schedule table based on a specific study design defined in the Scheduled Visit Setup Page.
For each defined interval, form data will be entered by the Data Coordinator (or someone in a similar role). If a particular subject form is not required within a particular interval, the cell in the table will contain a red asterisk (*). If a form needs to be entered, it will contain a status icon which is a link to the CRF to be completed.
The forms created for the study are listed in the first column of the table. Forms are defined to be collected for specific visit intervals, by the study builder, using the Create or Edit Scheduled Subject Visits application. All forms that are part of any visit interval will automatically populate this table. The order of the forms is based on the sequence number assigned when the form was created in the Form Builder.
Across the top of the table column headers are labeled with the visit interval names, target dates (in yellow), and acceptable visit windows. They are defined as time periods and are relative to either a date on the registration form ("Treatment Starting Date" ) or another visit interval in the grid. If the dependency for a target date does not exist, the table will indicate "TBD" in the column header.
Also, notice that there is a Time Range below the intervals. That time range is called a “Visit Window.” Visit Windows define a range of time within which a visit must take place. Visit windows can be expressed in any unit of time. Similar to above, if the dependency for a given window has not yet occurred, the text will indicate which visit is being awaited.
Below the Time Range (Visit Windows) are the forms that need to be completed. The grid is formatted to show the user which form(s) need to be completed in each visit interval. Forms can have multiple icons to show their status or open queries.
Form status and form icons are defined in an icon legend on the right side of the visit grid.
An unlimited number of visit intervals can be designated for a study. The system has a scroll bar located at the bottom of the screen enabling the user to scroll the grid from left to right within the viewing area of your screen. You can alternate your view to a drop down or a grid view by clicking the Switch to Drop Down View or Switch to Grid View link found at the top of the visit grid. This helps for faster loading time when the study contains a large volume of records within each subject.